Storage Requirements For Medical Records

Some states such as oklahoma and new york have requirements for records of deceased patients as well.

Storage requirements for medical records. Medical records and phi should be covered so that no personal identifiers are visible when moving medical records and phi in volume use procedures that minimize exposure. Records storage standards toolkit. Patient access to medical records. Medical records and phi must be stored where there is controlled access we recommend that medical records and phi stored in hallways that are accessible by.

Medical records and protected health information phi. A patient is entitled to inspect or receive a copy of his or her medical record not the original. If you are unsure whether your physical medical records are protected and compliant the first step is to sit down and review the applicable legislation. Providers must have a medical record system that ensures.

Choose a link from the list below for state specific laws on privacy of medical records including who may access medical records what conditions must be reported by. However the medical record needs to be in its original form or in a legally reproduced form which may be electronic so that medical records may be reviewed and audited by authorized entities. Offsite records storage facilities typically will have on premise security personnel and use 24 7 video monitoring. Patients often assume that the original record belongs to them since the information in the medical record is about them.

For help finding your ideal storage option give record nations a call at 866 385 3706 or fill out the form to the right. The requirements can differ from state to state so it is important to be clear on what is expected in your particular area. However the board requires that a physician maintain the original to ensure that a patient s medical history will be available to assist. The medicare program does not have requirements for the media formats for medical records.

Certain states also have differing laws for medical practices and hospitals. Five steps to protecting paper medical records.